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Evidence Guide: SISSSPA506A - Coorindate team or group administration

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SISSSPA506A - Coorindate team or group administration

What evidence can you provide to prove your understanding of each of the following citeria?

Manage resource requirements.

  1. Assess the resource requirements for each team or group in consultation with appropriate club or organisational personnel.
  2. Develop and document a resource management plan according to organisational policies and procedures.
  3. Communicate information about resource management plan to all relevant club or organisational personnel.
  4. Assess existing resources for their suitability and condition.
  5. Acquire new resources as required according to resource management plan and organisational policies and procedures.
  6. Develop and monitor implementation of maintenance plan for resources according to the specifications of the resource management plan.
Assess the resource requirements for each team or group in consultation with appropriate club or organisational personnel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and document a resource management plan according to organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate information about resource management plan to all relevant club or organisational personnel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess existing resources for their suitability and condition.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Acquire new resources as required according to resource management plan and organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and monitor implementation of maintenance plan for resources according to the specifications of the resource management plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare and manage a club budget

  1. Identify financial objectives for the club or organisation in consultation with appropriate club or organisational personnel.
  2. Identify and document financial requirements for team activities according to organisational policies and procedures.
  3. Develop and monitor implementation of plans to secure income through fundraising activities according to relevant legislation and organisational policies and procedures.
  4. Prepare and document a budget according to the financial requirements identified.
  5. Document and monitor all items of income and expenditure according to the budget and organisational policies and procedures.
Identify financial objectives for the club or organisation in consultation with appropriate club or organisational personnel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and document financial requirements for team activities according to organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and monitor implementation of plans to secure income through fundraising activities according to relevant legislation and organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare and document a budget according to the financial requirements identified.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document and monitor all items of income and expenditure according to the budget and organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and implement organisational responsibilities.

  1. Identify and document roles and responsibilities of club or organisational personnel in relation to the activity, club or organisation.
  2. Identify personnel to undertake identified roles and responsibilities according to organisational policies and procedures.
  3. Develop and implement organisational structures and processes to enable personnel to implement identified roles and responsibilities.
  4. Develop and implement communication systems to meet the requirements of the activity, club or organisation.
  5. Prepare and document a plan for contingencies according to organisational policies and procedures.
Identify and document roles and responsibilities of club or organisational personnel in relation to the activity, club or organisation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify personnel to undertake identified roles and responsibilities according to organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and implement organisational structures and processes to enable personnel to implement identified roles and responsibilities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and implement communication systems to meet the requirements of the activity, club or organisation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare and document a plan for contingencies according to organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate organisational structures and processes.

  1. Develop and implement evaluation methods according to the requirements of the activity, club or organisation.
  2. Evaluate organisational structures and processes to ascertain their effectiveness in meeting the needs and requirements of the activity, club or organisation.
  3. Document evaluation results and seek feedback from appropriate club or organisational personnel.
  4. Make recommendations based on documented evaluation outcomes and feedback and make modifications where necessary.
Develop and implement evaluation methods according to the requirements of the activity, club or organisation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate organisational structures and processes to ascertain their effectiveness in meeting the needs and requirements of the activity, club or organisation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document evaluation results and seek feedback from appropriate club or organisational personnel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make recommendations based on documented evaluation outcomes and feedback and make modifications where necessary.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

consults with all relevant personnel to establish activity, club or organisational administrative requirements and plans, manages and evaluates a resource management plan which also identifies opportunities to generate additional income

develops club systems and processes to lead effective club or organisational administration and monitors and evaluates their implementation to determine their effectiveness

develops a communication system appropriate to the information needs of the club or organisation through which to convey information about group or club activities and commitments

applies contingency management techniques to deal with a range of problems and issues that may impact on club or organisation activities.

Context of and specific resources for assessment

Assessment must ensure participation in interactions with club or organisation personnel that involve the provision of information and the coordination of multiple team administrative tasks which are of sufficient breadth and complexity to demonstrate consistency of performance.

Assessment must also ensure access to:

club or organisational personnel to enable consultation

sources of information about requirements of specific activities, including financial objectives for the club or organisation in relation to administration aspects

current organisational policies and procedures and relevant legislation that impact on the effective administration of club or organisation sport activities.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

observation of interactions with club personnel to provide information about team administrative activities

observation of planning, implementation and monitoring of group administrative activities

oral or written questioning on organisational policies and procedures that impact on team administration

portfolio containing evidence of a documented resource management plan and budget

third-party reports from a supervisor detailing work performance.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

SISSSPA505A Coordinate team or group management.

Required Skills and Knowledge

Required skills

communication skills to:

lead consultations with club or organisational personnel to identify requirements and functions

convey information about various aspects of club administration to relevant personnel

seek feedback on the implementation of administrative structures and processes

literacy skills to:

collect and analyse information to develop and document a club or organisational budget

document administrative structures and procedures

numeracy skills to develop and monitor a club or organisational budget

planning and organising skill to determine club resource and financial requirements and develop and monitor plans to meet these requirements

problem-solving skills to:

identify, develop and evaluate organisational structures and processes to support effective club administration

identify potential contingencies and develop strategies to respond to them

initiative and enterprise to identify and plan for opportunities to access other potential sources of income for the club or organisation.

Required knowledge

strategic planning to enable effective planning and monitoring of club or organisational administration

club or organisation specific resource requirements, including equipment, to enable effective assessment and procurement of resources required to conduct club or organisation activities

financial planning in order to effectively manage the finances of the club or organisation

organisational communication systems to enable effective communication within the club or organisation

legislation and organisational policies and procedures to enable professional, responsible and accountable club or organisational administration.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Resource requirements may include:

equipment

clothing

team vehicle

staffing.

Club or organisational personnel may include:

administrators

club members

parents

qualified officials

volunteers.

Resource management plan may include:

projected expenditure

revenue

acquisition of new resources

care and maintenance specifications.

Organisational policies and procedures may include:

risk management

resource management

fundraising

financial accountability

personal records management

privacy.

Relevant legislation may include:

fundraising

privacy

taxation.

Budget may include:

income

expenditure.

Roles and responsibilities may include:

resource management

finance

personnel management

coaching

administration.

Organisational structures and processes may include:

individuals with specific responsibilities

sub-committees

portfolio groups

reporting channels.

Communication systems may include:

newsletters

meetings

address lists

annual report

press statements.

Contingencies may include:

financial difficulties

personnel changes

legal infringements

illness

malpractice.